ReadySet! Receptionist

Title

 

ReadySet! Receptionist

 

Objective

 

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Responsibilities

 

Greets and directs visitors to the company.

Answers telephones for 150+ companies.

 

Orders services for clients as necessary (catering, car service, etc.)

 

Provides services in the conference rooms, including but not limited to, setup, coffee / beverage service, clean up

 

Greets and announces guests.
 

Maintains appearance of lobby and pantry areas.

 

Prepares outgoing mail and packages.

 

Sorting and delivering postal mail on an as needed basis.

Takes and retrieves messages for various personnel.

Provides callers with information such as company address, directions to the company location, company fax numbers, company website, and other related information.

Received, sorts and forwards incoming mail. Maintains and routes publications.

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)

Assists in the ordering, receiving, stocking and distribution of office supplies.

May also assist with other related clerical duties such as photocopying, faxing, filing and collating.

 

Requirements

 

Possession of a high school diploma.

Minimum 2 years of relevant experience and/or training, or equivalent combination of education and experience.

Possession of strong organizational skills.

Excellent verbal and written communication skills. Possess exceptional interpersonal communication skills.

Ability to work independently on assigned tasks as well as to accept direction on given assignments.

Able to work collectively with the administrative team associates.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position.

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